When your trucks are transporting goods, it is important to keep track of exactly what is being shipped. If you lose track of your cargo or something becomes damaged, your business will suffer. As the owner operator, your responsibility is to monitor the flow of shipment orders so your customers can continue to trust your services.
The cargo carried within your commercial vehicles should be treated with care. In addition to the treatment, you should stay organized so you can keep track of your shipments and orders. The last thing you want to happen is a mix up or accident due to rushing. Here are some tips to follow on how to remain on top of your cargo:
- Using paper records or excel spreadsheets to keep track of shipments, cargos, routes, and more.
- You can try creating a custom program with your team. This can be done on the computer or through a specialized resource.
- You should keep track of your accounts. This includes looking at what has been shipped and received as well as which employee is in charge of the specific cargo. It is also important to follow-up with clients afterwards.
- From these records, you should know everything about a load, such as who ordered it, who drove it, what fees applied, and dates.
- You should also keep track of the maintenance for each of your trucks so each transport goes smoothly.
- Staying organized about every detail can help prevent accidents and mistakes.
- Make copies of everything for your records. This way you can prove you completed an order without hesitation.
At Jeffers Insurance, we hope these tips help you remain efficient about your shipments and orders. If you feel you need more protection when transporting goods, you should have our cargo insurance. This policy covers loss or damage to freight in transit. You can trust that our agents have the knowledge and expertise to place your coverage with the right company with the coverage you need.
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